HIPPA Notice of Privacy Practices (NPP)
Effective Date: September 29, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED, AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
kapilu Art Therapy, operated by Kami Land, LPC-AT, LCDC, ATR-BC ("we," "us," "our"), is required by law to maintain the privacy of your Protected Health Information (PHI), provide you with this notice of our legal duties and privacy practices, and abide by the terms of the notice currently in effect.
How We May Use and Disclose Your Health Information
We may use and disclose your PHI for the following purposes without your written authorization:
Treatment: to provide, coordinate, or manage your care and related services.
Payment: to bill and collect payment for services, including submitting claims to Mentaya or Headway for reimbursement purposes.
Health Care Operations: for activities such as quality assessment, training, and administrative purposes.
We may also disclose PHI without authorization when required by law, including:
To prevent or lessen a serious and imminent threat to your health or safety, or the health or safety of others
To report suspected abuse, neglect, or exploitation of a child, elder, or dependent adult, as required under Texas law
In response to a valid court order, subpoena, or other legal process
To appropriate authorities if required by workers' compensation laws
Any other use or disclosure of your PHI will only be made with your written authorization, which you may revoke at any time in writing.
Special Protections for Substance Use Disorder (SUD) Records
If you receive services related to substance use disorder diagnosis, treatment, or referral, records of that treatment may be subject to additional federal protections under 42 CFR Part 2. This means:
Your SUD treatment records generally may not be disclosed or used in any civil, criminal, administrative, or legislative proceeding against you without your specific written consent or a qualifying court order.
Federal law and regulations protect the confidentiality of substance use disorder patient records at least as strictly as, and in some respects more strictly than, general medical information.
We will not release information that could identify you as a person who has received SUD-related services without your specific written consent, except in narrow circumstances permitted by law (such as a medical emergency or as required by law).
Your Rights Regarding Your Health Information
You have the right to:
Request a restriction on certain uses or disclosures of your PHI (we are not required to agree, except in certain circumstances involving payment restrictions for services paid out-of-pocket in full).
Request confidential communications, such as being contacted only at a specific phone number or email.
Inspect and obtain a copy of your PHI, with limited exceptions.
Request an amendment to your PHI if you believe it is incorrect or incomplete.
Receive an accounting of certain disclosures of your PHI made by us.
Obtain a paper copy of this notice upon request, even if you agreed to receive it electronically.
File a complaint if you believe your privacy rights have been violated, without fear of retaliation. Complaints may be filed with us directly, or with the U.S. Department of Health and Human Services, Office for Civil Rights, or the applicable Texas regulatory agency listed by the Texas Attorney General.
Our Duties
We are required by law to:
Maintain the privacy of your PHI
Provide you with this notice of our legal duties and privacy practices
Abide by the terms of the notice currently in effect
Notify you if a breach of your unsecured PHI occurs
We reserve the right to change the terms of this notice and to make the revised notice effective for all PHI we maintain. A revised notice will be made available upon request and posted on our website.
Telehealth-Specific Notice
Services are provided via telehealth. Your confidential clinical information is protected during telehealth sessions to the same extent as in-person services, consistent with Texas law. You have the right to refuse telehealth services at any time, and doing so will not affect your right to future care or treatment options where available.
Contact Information
If you have questions about this notice or wish to exercise any of the rights described above, please contact:
Kami Land, LPC-AT, LCDC, ATR-BC kapilu Art Therapy | kami@kapiluarttherapy.com | (512) 228-7278
Texas law (Health & Safety Code Chapter 181) provides additional protections for medical records beyond federal HIPAA requirements, including restrictions on using health information for marketing without specific authorization. This notice is intended to comply with both federal and Texas requirements as of its effective date.