Website Privacy Policy

Effective Date: September 28, 2026

This Privacy Policy ("Policy") applies to kapiluarttherapy.com and Kami Land, LPC, PLLC dba kapilu Art Therapy ("Company," "we," "us," or "our") and governs data collection and usage on our website. By using this website, you consent to the data practices described in this Policy. This Policy covers general website data only. For information about how we handle Protected Health Information (PHI) as part of clinical care, see our Notice of Privacy Practices.

I. Information We Collect

We may collect personally identifiable information that you voluntarily provide to us, such as your:

  • First and last name

  • Mailing address

  • Email address

  • Phone number

If you engage our services, we also collect billing information necessary to process payment, typically through SimplePractice.

We do not collect information about you unless you voluntarily provide it — for example, by submitting a contact or consultation request form, or by emailing us directly.

II. How We Use Your Information

We use the information collected to:

  • Respond to inquiries and consultation requests

  • Schedule and manage appointments

  • Process payments and maintain records necessary for treatment, billing, and legal compliance

  • Communicate with current or prospective clients about their care

  • Comply with applicable healthcare and legal requirements

  • Maintain the security of our services and prevent fraud or misuse

We do not use your information to send unsolicited marketing or promotional offers.

III. Sharing Information with Third Parties

We do not sell, rent, or lease client or website visitor information to third parties, and we do not sell sensitive personal data or biometric data.

We may share limited information with trusted service providers who help operate our practice, including:

  • SimplePractice (scheduling, billing, and payment processing)

  • Mentaya (out-of-network insurance benefit verification and claims)

  • Headway (in-network insurance billing, once active)

  • Squarespace (website hosting)

  • Google Workspace (email and domain services; a Business Associate Agreement is in place with Google to protect any Protected Health Information handled through this service)

These providers are permitted to use your information only to provide services to us and are required to maintain its confidentiality.

We may disclose your information without notice if required to do so by law, or in the good-faith belief that doing so is necessary to comply with legal process, protect our legal rights, or protect the safety of a client or the public.

IV. Automatically Collected Information

We may automatically collect limited technical information, such as IP address, browser type, and general usage data, through standard website hosting tools. This is used only to maintain and improve the functioning of the website.

V. Links to Other Sites

This website may contain links to other sites (such as Mentaya, Headway, or SimplePractice). We are not responsible for the content or privacy practices of those sites, and encourage you to review their privacy policies separately.

VI. Security of Your Information

We use reasonable administrative, technical, and physical safeguards to protect your information, including SSL encryption for information transmitted through this website. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

VII. Data Breach Notification

In the event of a security incident involving your personal information, we will promptly investigate and provide notice to affected individuals, and to applicable regulatory authorities where required, in accordance with applicable law and within legally required timeframes.

VIII. Right to Deletion

You may request that we delete personal information collected through this website. We will honor such requests except where retention is necessary to:

  • Complete a transaction or service you requested

  • Maintain records required by law, licensing boards, or our malpractice insurer

  • Detect or prevent fraud or unlawful activity

  • Comply with an existing legal or clinical recordkeeping obligation

Clinical records are separately governed by our Notice of Privacy Practices and applicable healthcare recordkeeping law, which may require retention regardless of a deletion request.

IX. Children Under 13

This website is not directed at children under 13, and we do not knowingly collect personal information from children under 13 through the website itself. This does not limit our ability to provide clinical services to minor clients under separate intake and consent procedures.

X. Changes to This Policy

We may update this Policy from time to time to reflect changes in our practices or in the law. Material changes will be posted on this page with an updated effective date. Continued use of the website after such changes constitutes acceptance of the updated Policy.

XI. Contact Information

Questions or concerns about this Privacy Policy can be directed to:

Kami Land, LPC, PLLC dba kapilu Art Therapy 6711 Tampa Cv Austin, Texas 78723

Email: kami@kapiluarttherapy.com Phone: (512) 228-7278

This policy governs general website data only and does not apply to Protected Health Information (PHI), which is addressed in our Notice of Privacy Practices.